Discuss the following situations. Charlotte Prince, HIM Director at a small community hospital, has been given the responsibility for providing any accountings of disclosures requested by patients under the HIPAA Privacy Regulations, including information on required reporting. She first has to determine what items are required reporting under the laws and regulations of her state. She finds that the following items must be reported and determines what departments in her hospital are responsible for the reporting them as shown in the table below.
Item to be Reported
Births, fetal deaths
Deaths
Child or Elder Abuse
Notifiable Diseases
Statewide Cancer Registry
Trauma
Medical Examiners Cases
Responsible Hospital Department
Labor and Delivery
HIM Department
Social Services
Infectious Disease
Cancer Registry
Trauma Registry
Risk Management
Because these cases must be included in an accounting of disclosures under HIPAA, list two alternatives for meeting this requirement.
Research
Visit the local office or the state Office of Vital Records website. Explore the process of requesting copies of birth and death certificates. Summarize what you learned. Provide resources accessed (website address).